An employment agreement for an embassy file has to carry the right monthly salary, in the right currency, against the right worker and occupation. If the salary is missing or does not match the employer's documents, the file can come back. The simple rule is to enter the salary on the passenger's record once, check it against the employer's paperwork, and let the agreement print from that record.
What the agreement actually says
The agreement is usually one page. It names the employing company, the worker, the passport number and the occupation, then lists the terms of employment. Most of those terms are standard text that is the same on every contract an office submits: food and accommodation, working hours, leave and so on.
The per-worker facts are the ones that need care:
- The company name.
- The worker's full name, exactly as on the passport.
- The passport number.
- The occupation.
- The monthly salary.
The salary line
The salary is the line most often left blank or written in by hand at the last minute. That causes three avoidable problems:
- A blank figure looks incomplete to anyone reading the file.
- A handwritten figure can differ from what the employer stated, because it was copied from memory.
- A different figure on each copy happens when several people fill in the same sheet separately.
Take the figure from the employer's own documents for that worker and record it once. If you are unsure what figure applies, confirm with the employer or the destination embassy rather than guessing. Rules on minimum wages and contract terms change, and the current requirement is the one that counts.
Currency matters
Salaries in these agreements are stated in the destination country's currency, not in taka. Mixing the two is a real risk when an office keeps its own accounts in taka.
- Record the salary in the currency the agreement prints.
- Do not convert it to taka on the passenger's record.
- Keep any taka figures for the office's own accounts separate.
Names and passport details must agree
The name and passport number on the agreement must match the passport, the visa and the rest of the set exactly. The same spelling drift that stalls clearance stalls an agreement, for the same reason: several documents were typed at different times.
Ask a second person to compare the printed agreement against the passport. The person who typed the name is the least likely to spot the mistake.
A pre-print checklist
- Salary entered, from the employer's documents.
- Salary in the agreement's currency, not converted.
- Name matches the passport exactly.
- Passport number matches.
- Occupation matches the visa.
- A second person has read it against the passport.
How EmbassyFile handles it
In EmbassyFile the monthly salary is a field on the passenger form, in the Professional Info part of the Processing step, next to the profession it pays for. The agreement prints it after "SR." with thousands separators; if no figure has been entered it still prints "SR." with room to write one in by hand. An agency that wants the salary required can tick it in Site Settings, Passenger Readiness, so a passenger without it cannot be added to an embassy batch. If you spot a missing salary while checking a batch, the Edit Passenger action on the Embassy File List lets you fix it without leaving the batch.
Key points
- The salary, name, passport number and occupation are the per-worker facts to check.
- Take the salary from the employer's documents and record it once.
- Keep the salary in the agreement's currency, never converted to taka.
- Have a second person compare the printed sheet with the passport.
Frequently asked questions
Can I leave the salary blank and write it in by hand?
You can, but it is risky. A handwritten figure is easy to get wrong or to vary between copies. Entering it on the passenger record means every printed copy shows the same figure.
Should the salary on the agreement be in taka?
No. It should be in the currency the agreement states, which is the destination country's currency. Keep taka figures for your office accounts only.
What salary should I enter if the employer has not confirmed it?
Do not guess. Ask the employer for the figure on their own documents, and confirm the current requirements with the destination embassy if you are unsure.
Why would an embassy return an agreement with a correct salary?
Often because another detail does not match, such as a spelling difference in the name or an occupation that differs from the visa. Check every per-worker field, not just the salary.