News & guides
Practical writing about the work — clearance, attestation, embassy paperwork and keeping the money straight — plus a note whenever we change something here.
A passport with too little validity left stops a file at the counter. Here is every place EmbassyFile surfaces an expiring passport, from the dashboard to the embassy batch.
ReadA wrong letter on a BMET registration is found at the airport, when it is most expensive to fix. The checks agency staff should run at the desk, and who should run them.
ReadNew staff hear “e-file” on their first day and nobody explains it. It is a batch of passengers sent to the embassy together, with a send list and each person’s papers. Here is how it works.
ReadSmall agencies pay staff in cash, pay advances in between, and settle it all from memory at month end. A simple record of salary, advance and the account it came from removes the guesswork.
ReadA medical done too early expires before the worker flies, and the worker pays for it twice. How to time the medical so it is still valid when the file needs it.
ReadA passenger file passes through five or six desks before the worker flies. Files stall in the handovers between them. Here are the stages, what each one finishes, and who should own it.
ReadSigning up takes five answers and no card. Here is what happens after that — the 30-day trial, the agency profile, staff logins and your first passenger — in the order worth doing it.
ReadThe Ready for Embassy check used to be one fixed list of fields for every agency. It is now a setting, with a small floor of fields that stay required and a clear reason for each one.
ReadExcel is a good place to start a recruiting agency and a poor place to run one. The five places a spreadsheet quietly fails once files, agents and staff multiply.
ReadThirty days free, your own files, no card.
